IACUC Approval: AAEP is dedicated to the humane use of animals in scientific research in accordance with the Institutional Animal Care and Use Committee (IACUC).
Compounded Medications and Medical
Devices: To be considered for selection in the Annual Convention pro- gram, abstracts that include the use of compounded drugs must adhere to the tenets described in the AAEP Equine Veterinary Compounding Guidelines (2005). Specifically, com- pounded drug or medical devices cannot be used in lieu of an FDA-approved product if the approved product has a label indication for the purpose or condition being evaluated or described in the paper. An exception to thispolicywill bemadefor abstractsreport-
ing clinical trials conducted in fulfillment of the requirements for the approval of a new drug (FDA) or biologic (USDA). Submitted papers that use compounded drugs or medical
devices will be reviewed by an outside individual with expertise in this area selected by the Educational Programs Committee (EPC). The individuals will then make a recommendation to the SRECabout the suitability of the submission for potential inclu- sionintheprogram.
Adherence to Peer-Supported Clinical
Guidelines: The AAEP is sensitized to having people use the term “Standard of Care” from the podium. If you plan to do this, please include this in your abstract or written submittedmate- rial so the SREC can confirm its agreement with your state-
ment.Definitions of “Standard of Care” are listed below:
• A diagnostic and treatment process that a clinician should follow for a certain type of patient, illness, or
clinical circumstance. Adjuvant chemotherapy for lung cancer is “a new standard of care, but not necessarily the only standard of care.” (New England Journal of Medicine, 2004).
• In legal terms, the level at which the average, prudent pro- vider in a given community would practice. It is how simi-
larly qualified practitioners would have managed the patient’s care under the same or similar circumstances. The medical malpractice plaintiff must establish the appropriate standard of care and demonstrate that the standard of care has been breached.
Submission Deadline: ALL papers must be submitted online by March 15, 2023, 3:00 p.m. E.T. Under no circumstances will submissions received after the deadline be considered or reviewed. ALL deadlinesmust befollowed to havethepublished Proceedings available at themeeting.
Pre-Press Approval: Authors will have final approval at the page proof stage. Changes/updates in numbers, dosages or inappropriate gram- mar may be made within one week of receiving page proofs. Final grammatical changes will be the decision of the editors. Substantial changes or removal of any data will result in for- feiture of complimentary registration and travel, and exclusion fromthe program.
Honorarium: Presenting authors will receive one complimentary registra- tion and a check for $550 to help support travel.
viii 2022 / Vol. 68 / AAEP PROCEEDINGS
Scientific Papers: Guidelines for Authors
69th AAEP Convention San Diego, CA
November 29 - December 3, 2023 ALL papers must be submitted online at
https://s3.goeshow.com/aaep/annual/2023/
AAEP.cfm by March 15, 2023, 3:00 p.m. E.T.
Pleasemake sure you have reviewed theGeneralGuidelines. Authors who do not intend to publish in a refereed journal
arewelcome to submit a Scientific Paper. The quality of the Scientific Paper will determine the selec-
tion. Missing data or proposed, but not completed, procedures will exclude the Scientific Paper from consideration. AAEP invites information dealingwith any subject germane to equine practice, but special consideration will be given to presenta- tions by practitioners and material with practical content or new information. At least one author of a report describing di- agnosis, treatment, or the interpretation of medical informa- tion should be a veterinarian. Scientificpapersshould beformatted asdescribed in the
General Guidelines and should be no fewer than 600 words, with no upper word limit.
Section Headings: Headings should include (but are not limited to) the following: 1. Paper Title 2. Take Home Message 3. Introduction 4. Materials and Methods 5. Results 6. Discussion 7. Acknowledgments i. Declaration of Ethics ii. Conflicts of Interest
Mentors for Authors: Paper submissions by private practitioners and first-time authors are highly encouraged. The AAEP has a list of mem- bers in various areas of expertise who have agreed to volunteer their time to mentor an author who needs guidance. To see this list, email Carey Ross at
cross@aaep.org.
Submission Types: All submissions should strictly adhere to these guidelines with consideration of the Specific Guidelines for each submis- sion type below.
• Scientific papers: may include case series with follow-up data, or the results of experimental or observational studies.
• “Howto” papers: describe and explain a technique or procedure used in equine veterinarymedicine or the equine industry.
• Review papers: update the membership on a new subject or gather information that may be conflicting allowing the
membership to make judgments as to its utility.
• Abstracts: a shorter version of a full research paper to present the latest information without compromising the
ability to publish or present elsewhere.
• Business and Lifestyle papers: while the focus may vary between conferences, experienced practitioners present
information germane to the operational, financial, and strategic aspects of equine practice.
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